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Evidence Guide: SITEEVT007 - Select event venues and sites

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

SITEEVT007 - Select event venues and sites

What evidence can you provide to prove your understanding of each of the following citeria?

Determine venue or site requirements.

  1. Review and analyse event proposal or plan and determine overall venue or site requirements.
  2. Develop and document detailed venue or site specifications to facilitate research and selection process.
  3. Integrate stakeholder needs into venue or site specifications.
Review and analyse event proposal or plan and determine overall venue or site requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop and document detailed venue or site specifications to facilitate research and selection process.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Integrate stakeholder needs into venue or site specifications.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Source event venue or site.

  1. Research potential venues and sites using appropriate information sources and research methods.
  2. Assess the suitability of venues and sites against requirements outlined in venue specifications.
  3. Consult with venue and site personnel to evaluate capacity to deliver a range of quality outcomes.
  4. Identify risk, and regulatory and sustainability issues associated with venues and sites and evaluate during selection process.
  5. Provide briefings on venue or site options to stakeholders that include recommendations, and gain approvals.
Research potential venues and sites using appropriate information sources and research methods.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assess the suitability of venues and sites against requirements outlined in venue specifications.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Consult with venue and site personnel to evaluate capacity to deliver a range of quality outcomes.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify risk, and regulatory and sustainability issues associated with venues and sites and evaluate during selection process.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Provide briefings on venue or site options to stakeholders that include recommendations, and gain approvals.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Confirm venue or site bookings.

  1. Book venue or site when selection process is finalised.
  2. Review and sign venue or site contracts within appropriate timeframes and within scope of individual responsibility.
  3. Integrate venue or site issues into event management plans.
Book venue or site when selection process is finalised.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Review and sign venue or site contracts within appropriate timeframes and within scope of individual responsibility.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Integrate venue or site issues into event management plans.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Determine venue or site requirements.

1.1.Review and analyse event proposal or plan and determine overall venue or site requirements.

1.2.Develop and document detailed venue or site specifications to facilitate research and selection process.

1.3.Integrate stakeholder needs into venue or site specifications.

2. Source event venue or site.

2.1.Research potential venues and sites using appropriate information sources and research methods.

2.2.Assess the suitability of venues and sites against requirements outlined in venue specifications.

2.3.Consult with venue and site personnel to evaluate capacity to deliver a range of quality outcomes.

2.4.Identify risk, and regulatory and sustainability issues associated with venues and sites and evaluate during selection process.

2.5.Provide briefings on venue or site options to stakeholders that include recommendations, and gain approvals.

3. Confirm venue or site bookings.

3.1.Book venue or site when selection process is finalised.

3.2.Review and sign venue or site contracts within appropriate timeframes and within scope of individual responsibility.

3.3.Integrate venue or site issues into event management plans.

Required Skills and Knowledge

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Determine venue or site requirements.

1.1.Review and analyse event proposal or plan and determine overall venue or site requirements.

1.2.Develop and document detailed venue or site specifications to facilitate research and selection process.

1.3.Integrate stakeholder needs into venue or site specifications.

2. Source event venue or site.

2.1.Research potential venues and sites using appropriate information sources and research methods.

2.2.Assess the suitability of venues and sites against requirements outlined in venue specifications.

2.3.Consult with venue and site personnel to evaluate capacity to deliver a range of quality outcomes.

2.4.Identify risk, and regulatory and sustainability issues associated with venues and sites and evaluate during selection process.

2.5.Provide briefings on venue or site options to stakeholders that include recommendations, and gain approvals.

3. Confirm venue or site bookings.

3.1.Book venue or site when selection process is finalised.

3.2.Review and sign venue or site contracts within appropriate timeframes and within scope of individual responsibility.

3.3.Integrate venue or site issues into event management plans.

Evidence of the ability to complete tasks outlined in elements and performance criteria of this unit in the context of the job role, and:

consult with stakeholders to identify and document venue and site requirements for at least one event type listed in the knowledge evidence that has multiple operational components

research and select appropriate venue or site for the above event using at least two of the following methods:

calling for tenders

conducting desk research

inspecting venues or sites

using own events industry networks

source and select venue or site for the above event within commercial time constraints and event deadlines.

Demonstrated knowledge required to complete the tasks outlined in elements and performance criteria of this unit:

types of events:

business and corporate

entertainment and leisure

exhibitions, expositions and fairs

festivals

fundraising

government and civic

meetings and conventions

sports

operational and venue requirements for different types of events

sources of information on event venues or sites

key features of local event venues or sites and their capacity to service different types of events

event staging products and services offered by event venues or sites and their suitability for different types of events:

accommodation

catering

technical equipment and services

staffing

security

storage facilities

technical equipment and production services:

audiovisual

costumes

props

pyrotechnics

rigging

sets

sound and lighting

special effects

stage design and construction

venue styling

transportation

risk and regulatory issues associated with different types of venues and sites, and methods of managing them:

access

liquor licensing

number of contractors to be coordinated

physical constraints

safety issues

security issues

venue or site appeal for intended audience

crowd control

social and environmental sustainability issues associated with different venues and sites:

water and energy use

waste management

local community rights during operation of events

maintenance of natural and cultural integrity

operational structures within venues and sites:

relevant personnel

organisational relationships

reporting structures

formats for, inclusions, and uses of:

venue or site specifications for the staging of events

venue or site contracts.